We will obtain personal data about you (such as your name, address, email and telephone number) whenever you complete an online form by which you consent to us holding that personal data for the purpose specified on that form. For example, we will obtain your personal data when you use our recruitment form.
We will use your personal data for the purposes described in the data protection notice that was given to you at the time your data were obtained. These purposes include but may not be limited to:
To help us identify you and any accounts you hold with us
We will use the personal data that we hold or the purposes of:
You have the right to challenge those interests and to request that we stop processing your personal data on this basis. For further information see ‘your rights’. We may process your personal data for any purpose to which you have expressly consented. You can withdraw that consent at any time. For further information see ‘your rights’ below. You should be aware that if you do not provide or withdraw consent to our processing certain personal data it may not be possible for us to continue to contact you in the future.
Special categories of personal data are types of personal data consisting of information as to:
We will only hold and process special categories of your personal data in certain situations in accordance with the law. For example, we can do so if we have your explicit consent. If we asked for your consent to process a special category of personal data, then we would explain the reasons for our request. You do not need to consent, and can withdraw consent later if you choose by contacting us.
During the service you may be asked about your race, genetic / biometric data and sex life/orientation. This information will not be stored on our database.
We may send your personal data to a third party but will not otherwise hold or send your personal data outside the European Economic Area. You may rest assured that we will always ensure any transfer is subject to appropriate security measures to safeguard your personal data.
We may contact you by email or phone about our services but only if you have asked us to do so. If you have changed your mind and would prefer us not to contact you, then you can opt out at any time. For further information see ‘your rights’ below.
We may disclose your personal data to:
We will use technical and organisational measures to safeguard your personal data, for example:
Whilst we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason, we cannot guarantee the security or integrity of any personal data which are transferred from you or to you via the internet.
We may monitor and record communications with you (such as telephone conversations and emails) for the purpose of quality assurance, training, fraud prevention and compliance.
We will not retain your personal data for longer than is reasonably necessary for the purpose for which it was obtained, and unless we have agreed otherwise with you we will at the end of the retention period securely destroy or delete it from our records. For further information see our data retention policy.
You have the right to information about what personal data we process, how and on what basis as set out in this policy.
In most situations we will not rely on your consent as a lawful ground to process your data. If we do however request your consent to the processing of your personal data for a specific purpose, you have the right not to consent or to withdraw your consent later. To withdraw your consent, you should contact us.
You have the right to complain to the information commissioner. You can do this be contacting the information commissioner’s office directly. Full contact details including a helpline number can be found on the information commissioner’s office website (www.ico.org.uk). That website has further information on your rights and our obligations
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We welcome your feedback and questions. If you wish to contact us, please send an email to firstname.lastname@example.org or you can write to us at: